Portico Publishing Privacy Policy


1.     Introduction
Portico Publishing Ltd uses information about individuals to circulate our magazine Modern Building Services and to send out our newsletters: MBS eFocus and MBS Insider.

We are committed to safeguarding the privacy of individuals on our circulation list, and of people who visit our website (www.modbs.co.uk).

With this in mind, we have updated our Privacy Policy in line with the new General Data Protection Regulation which came into force from 25thMay, 2018.

In this policy, "we", "us" and "our" refer to Portico Publishing Ltd.

2. How do we collect information about you? 
Information comes from either yourself directly, employers, organisations or institutions of which you may be a member, or publicly-available data sources which you have consented to be a part of. 


3. What information do we collect?
Your name, nature of work, and work contact details (postal address, email address), plus any other data voluntarily provided by yourself such as personal email the phone number.  

4. How do we use your data? 
Modern Building Services collects and stores data under the Legitimate Interest clause of the GDPR, for the sole purpose of supplying Modern Building Services magazine and associated information to relevant individuals in the UK Building-Services industry. 

We never sell or share your data with third parties other than our print distribution house for mailings, telephone delivery contractor for subscriptions, and the Audit Bureau of Circulations. 

Modern Building Services provides technical and timely news and information to people within the Building Services industry. 

5. How we store your personal data
Personal data is held on the Portico Publishing database. This is held on a single PC and with an external backup held at an offsite location which is not accessible except to Portico directors. The database is password-protected and regularly updated. 

6. The data we hold and how we use it 
The data we hold on individuals consists of: 

(a)Your title and name

(b)Your job title and function

(c)The company you work for

(d)The postal address

(e)We may in some cases also hold your email address and telephone number

(f) If you have provided your personal email and phone number we may also hold that. 

6a. Modern Building Services magazine - circulation
The data we hold is used to mail copies of MBS magazine on our circulation list by post or digitally. The data is processed for creation of the mailing list for MBS magazine each month. The legal basis for this processing is legitimate interests, namely our interest in supplying a technical magazine to a professional readership.

6b. E-newsletter: MBS Insider and MBS eFocus
We may process your email address where available for sending two types of E-newsletter: MBS eFocus and MBS Insider. The legal basis for processing is our legitimate interests, namely the promotion of MBS magazine or products from interested third parties. we will also periodically send emails direct to you asking you to update your information and confirm your willing ness to continue recieving communications from us.

As required by the Privacy and Electronic Communications Regulations (PECR) we will always offer you the option to opt out of further contact via this method. An unsubscribe button is provided on every email communication for this purpose. If uncertain, yuo are welcome to contact us directly to ensure your details are removed. 

7. Our use of Cookies

When you view our website (www.modbs.co.uk) we may store information on the hard drive of your computer or on your mobile device in the form of a "cookie" (essentially a small text file). Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.

Cookies set by the website owner are called "first party cookies". Cookies set by parties other than the website owner are called "third party cookies". Third party cookies enable third party features or functionality to be provided on or through the website (e.g. like advertising, videos and website analytics services). The parties that set these third-party cookies can recognise your computer both when it visits the website in question and also when it visits certain other websites.

Cookies can remain on your computer or mobile device for different periods of time. Some cookies are ‘session cookies’, meaning that they exist only while your website browser is open and are deleted automatically once you close your browser. Other cookies are ‘permanent cookies’, meaning that they survive after your browser is closed and can be used by websites to recognise your computer when you later re-open your browser and browse the internet again.

We use cookies for several reasons. For example, cookies enable us to track the interests of our users to enhance the experience on our website. Third parties serve cookies through our website for advertising, analytics and other purposes. This is described in more detail below.

The specific types of cookies served through the Websites, either first party or third parties and the purposes they perform are described in the PDF document: Cookie_use_on_modbs.co.uk.pdf

You have the right to decide whether to accept or reject cookies. You can set or amend your web browser controls to accept or refuse cookies. If you choose to reject cookies, you may still use our website; however, your access to some functionality and areas of our Websites may be restricted.

If you would like to find out more information about cookies and your rights to control their use, please visit http://www.allaboutcookies.org or http://www.youronlinechoices.com.

8. Sharing your data with others 

We disclose your personal data to Warners Printers Ltd for the purposes of mailing a copy of MBS magazine to individuals on our circulation list. We have obtained legal assurances from our printers about how they handle our data; which is supplied to them via a secure server. The printers do not hold your data permanently, but delete the circulation used for producing mailing labels each month. This allows us to provide up to date circulation information for each issue of the magazine.

We may disclose small amounts of data to the Audit Bureau of Circulations (ABC)for the purpose of auditing our circulation list. This ensures that our list is up to date and is as accurate as possible.

We NEVER disclose your data to third parties for the purpose of marketing or selling. 

In addition to the specific disclosures of personal data set out in this privacy statement, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

9. Retaining and deleting personal data

Personal data that we process for any purposes shall not be kept for longer than is necessary. 

We will retain your personal data as follows:

(a)      Your name and address will be retained for a minimum period of one year following your first receipt of MBS magazine, and for a maximum period of five years following the first receipt of MBS magazine. 

(b)      Or until you request that we remove your name from our circulation list (see below).

10. Requesting removal from our database or emailing lists

We hope that you find MBS a useful and enjoyable read, but you may request removal from the MBS magazine circulation list at any time and unsubscribe from our e-Newsletters automatically. 

The GDPR requires that we keep records of requests to be removed from the circulation, so if you no longer wish to receive the print edition of the magazine, please use the unsubscribe option (D) which you will find under the SUBSCRIPTIONS heading on the home page. 

Our mailing address is: Portico Publishing Ltd, Manor Farm Office, 54 Doncastrer Road, Harlington, DN5 7JB

We undertake to remove you from the magazine mailing list within 90 days of receiving the form.

Our e-Newsletters (MBS eFocus and MBS Insider, plus the digital edition of the magazine) have unsubscribe buttons on the footer and you can simply click this for immediate removal from the list. To be re-added to these list you must directly request it. 

 11.   Your rights

You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to: 

(a)   the payment of a fee (currently fixed at GBP 10); and

(b)   the supply of appropriate evidence of your identity. In this case we will accept the supply of the reader number that appears after your name on the magazine’s polythene wrapping.

We may withhold personal information that you request to the extent permitted by law.

12.   Our details

This website is owned and operated by Portico Publishing Ltd, Manor Farm Office, 54 Doncaster Road, Harlington, DN5 7JB

Our principal place of business is at Portico Publishing Ltd, Manor Farm Office, 54 Doncaster Road, Harlington, DN5 7JB

We are registered in [England and Wales] under registration number 4977256 and our registered office is at 1 Tower House, Hoddesdon, Hertfordshire, EN11 8UR


You can contact us:

(a)   By post using the address given above.

(b)   By telephone on 01438 759 000 – please ask for our Data Protection Officer / Circulation Director David Wade. 

(c)    By email to dwade@portico.uk.com

13.   Data protection officer

Our data protection officer's contact details are David Wade, Circulation Director, Manor Farm Office, 54 Doncaster Road, Harlington, DN5 7JB

14.   Amendments

We may update this policy from time to time by publishing a new version on our website.

You should check this page occasionally to ensure you are happy with any changes to this policy.

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